Thank you for your interest in joining the Norfolk Haldimand Hospice. We are currently hiring for the following position:

Administrative Assistant

Full job description
Job Title: Administrative Assistant

Reports to: NHCH Executive Director

Status: Temporary Part-Time, 20 hours per week

Contract Duration: 2 years

Schedule: 20 hours divided over 5 days per week, Monday through Friday in the NHCH office – Port Dover.

Compensation: range $16.55 – $20.00/hour

Administrative Assistant Job Responsibilities:

  • Manage, triage and (as appropriate) respond to telephone and email communication
  • Coordinate client intakes under the direction of the Psychosocial Bereavement Consultant
  • Collaborate with and assist the NHCH Psychosocial Bereavement Consultant with program planning, including marketing and advertising, identifying/booking appropriate locations and arranging consumables and/or refreshments, as required
  • Create and maintain client, volunteer and donor profiles in our electronic documentation platform
  • Coordinate meetings for board members, as needed
  • Prepare spreadsheets, flyers, and other documents as needed
  • Collaborate with board members, volunteers and Psychosocial Bereavement Consultant on social media posts, event advertising (fundraising & programs), and media relations/coordination
  • Distribute information to board members and staff as necessary
  • Other duties and responsibilities as assigned.

Administrative Assistant Skills and Qualifications:

  • Diploma in business or medical office administration or equivalent education recommended
  • 3 years of experience as administrative or medical office assistant managing similar responsibilities is preferred
  • Knowledge of appropriate software including, Microsoft applications, online meeting platforms and Adobe Acrobat
  • Abide confidentiality following PHIPA (Personal Health Information Protection Act) guidelines
  • Strong administrative, organizational and time management skills
  • Excellent interpersonal and critical thinking skills
  • Excellent oral, written and communication skills
  • Ability to work in a fast-paced environment and handle time sensitive situations
  • Demonstrated ability to work in a collaborative team environment
  • Valid driver’s license and current automobile insurance.

Job Types: Part-time, Fixed term contract
Contract length: 24 months

Pay: $16.55-$20.00 per hour

Expected hours: 20 per week

Flexible Language Requirement: French not required


4 hour shift
Day shift
Monday to Friday

Ability to commute/relocate:

Port Dover, ON N0A 1N7: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

Are you willing to provide a Vulnerable Sector Check?


Secondary School (preferred)

Work Location: In person

Expected start date: 2024-06-01